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What Is EDI?


What Does It Mean?

EDI stands for Electronic Data Interchange.

It's a generic term that refers to the systems and processes that retailers have in place for sending orders and receiving stock. Most retailers have different processes, systems and requirements in place, but they all tend to follow the same basic principles and our systems are adaptable enough to meet any test.

How Does It Work?
  •  Supplier and Retailer reach agreements for prices, stock levels and timelines

  •  The Retailer creates an order in their system and sends it to the supplier's EDI mailbox

  •  We receive the order on behalf of the supplier, our system interprets the raw data and converts it to a readable format before we forward it to the supplier

  •  We assist the supplier in processing the order in the most appropriate method for the situation

  •  Once the order is complete, we raise the ASN and forward the data to the retailer before the stock is sent.

  •  The stock is received by the retailer and is scanned against the ASN data to ensure all stock has arrived and to easily enter it into their own systems.

  •  Based on the ASN data, the retailer raises an electronic RCTI (Recipient Created Tax Invoice) and pays the supplier.

What Do You Need To Do?

Before you can start trading electronically with a retailer, you will need to meet certain requirements:

  •  Firstly, you will need to establish a relationship with the retailer, this will be the biggest hurdle, but with any luck you've already overcome this.

  •  Next, you will need to discuss with the retailer what they will require of you, every retailer is different and most have many different ways of getting stock into store.

  •  Once you have finalized these details, you will need to work out how best to get your stock into store, this is where we come in. We will help you decide on the best way of going about this process

  •  When we have reached a decision on how to move forward, you will need to finalize the trading partnership, we take care of the rest. if you haven't already got an EAN company number, you will need to go to the GS1 (ex EAN) Australia website and organize this. When you have this unique number, you can then fill in both the DoubleZ NPF to get the communications channels opened and A3 Logistics NCF to finalize your details with us.

With all this done, we will take care of the rest. There is still accreditation testing to be done between ourselves and the retailer to make sure everything in both of our systems is 100% in order, but once this is out of the way, you will be free to get trading with your retailer.


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